Invoicing, without
the accounting headache.
Easy invoices + automatic follow-ups + optional QuickBooks connection.
What’s owed. What’s overdue. What needs you today. Works with QuickBooks, or on its own.
Tell me if this sounds familiar.
Hi there,
You did the work. Now you have to ask to be paid for it, and somehow that part is the awkward part.
So you open the invoicing tool that came with your accounting software. It’s slow, it’s ugly, and it stamps Overdue across the top the second a client is a day late. Or you pay for a “modern” one and find it wants to send your clients a countdown, track whether they opened the email, and charge you a fee on top of the card fee.
None of that gets you paid faster. It just makes you look like a collections agency to people you want to keep working with.
I run a small business too. After decades of paying for expensive tools built for enterprise clients, I wanted the opposite: an invoice that looks like it came from a person, a reminder that reads like a person wrote it, a statement my client’s bookkeeper actually asked for, and the numbers landing in QuickBooks without me retyping anything.
That’s Ultimate Invoice. It’s free for your first five clients, for as long as you like, with every feature turned on. If you outgrow that, it’s one flat price. Try it on your next invoice and tell me what you think. I read every message.
Tony Roslund, tony@ultimateinvoice.com
Founder, Webfoot LLC, makers of Ultimate Invoice and StudioLedger
Your client can take it from here.
Clients get a portal with no password to remember. They pick their statement schedule, add the coworker who actually pays the bills, and see every open invoice in one place. One less back-and-forth for you.
The follow-up takes care of itself.
Choose when to nudge: before the due date, on it, or after. We re-send the same invoice, in the same thread, with the PDF attached and not a word of pressure. Paid invoices are left alone.
A text. A tap. You’re paid.
Clients who ask for it get a text with the invoice link the moment the email goes. You get one the moment they pay. That’s the whole notification strategy.
Text message · Today, 1:14 AM
Hi Jamie! Acme Co. sent you invoice #1042 for $480.00.
Jamie Rivera paid #1042. $480.00, in full.
A sample thread. Tap Pay to hear it land.
One statement. Everything they owe.
Every open invoice, one total, PDF attached. Send one whenever you like, or put it on a weekly, twice-monthly, or monthly schedule and never think about it again.
Works with QuickBooks. Or without it.
Connect QuickBooks Online and your customers and invoices come in; invoices you send here go back with QuickBooks’ own numbers and totals. No QuickBooks? Ultimate Invoice keeps the books itself, tax rates and numbering included.
Common questions.
Is the Free plan really free forever?
Yes. Invoice up to 5 clients as often as you like, with every feature and your whole team included. There’s no expiration date and no requirement to upgrade.
Can I keep invoicing the same 5 clients?
Absolutely. A repeat invoice doesn’t count as another client.
Do my clients need a subscription?
No. Their portal and preferences are included in yours. Your clients never see a bill from us.
How do my clients pay?
Connect your Stripe account to let clients pay by card, or record checks and bank transfers yourself. Ultimate Invoice adds no fee of its own; Stripe’s standard rate applies to card payments.
When do I need a paid plan?
Only when you invoice a sixth client.
Can I send estimates, deposits, and recurring invoices?
Yes. Estimates convert to invoices and keep their number, deposits collect part up front, and recurring invoices draft themselves.
Can I charge late fees?
If you want them. A late fee is one polite line on the invoice, and it never compounds.
Do you track whether my clients open my emails?
No. There’s no click tracking and no “urgency” in anything we send. Every email carries the PDF, for the people who file those.
Is my whole team included?
Yes, on every plan. And we take no cut of your payments, ever.
More questions? Read all the FAQs, or ask a person.
Free forever. Really.
Invoice up to 5 clients as often as you like, forever, with every feature on. When you need to bill a sixth, Pro is $49 a month or $490 a year (two months free) for unlimited clients.
No credit card to start. Your clients never see a bill from us.
